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Learn QuickBooks Online - Track Inventory in QuickBooks

This tutorial will show you how to enter inventory information and track inventory movement in QuickBooks Online. Note: This requires a Plus subscription.

Read step-by-step instructions

Confirm You Have a QuickBooks Plus subscription.

From the QuickBooks Home Page, click on the Gear icon. Next…

…from the menu, select Account and Settings.

From the Accounts and Settings page, click Billing & Subscription on the menu to the left.

Here, you can confirm that you have a QuickBooks Plus subscription.

Make Sure Your Settings Are Ready for Inventory Tracking

From the Account & Settings page, slick Sales in the left menu.

Make sure that “Track quantity and price/rate” and “track inventory quantity on had” are set to On.

When you’re finished, click the X in the upper right corner to dismiss the window.

Go to Products and Services.

Form the QuickBooks homepage, click on the Gear icon, then click on Products and Services.

(Optional) Create categories for your products. Categories allow you to more easily find your products. You can do so from the Manage Categories page.

(Optional) Create Custom Categories

On the Product Categories page, click New Category.

Enter a name for your new category, then click Save.​

(Optional) Create Up to Four Nested Sub-Categories for Each Category

Click on New Category.

Be sure to check the box labeled Is a sub-category.

Manually Add Products to QuickBooks

From the Products and Services page, click New.

Choose Inventory Item.

Here you can add details, including an item’s name, SKU number, quantity and more. You can even upload a picture. Once you’re done, click on Save and close.

(Optional) Import Product Information From an Existing Spreadsheet

To save time, you can import longer lists of products from an existing spreadsheet. From the Products and Services page, click on the arrow next to New

…which will drop down an option to import your own spreadsheet. Click on Import.

Download the sample file.

For best results, make sure that the spreadsheet you want to import uses the same headers and column/row structure in the sample file.

When You're Ready to Buy Inventory for Resale, Create a Purchase Order to Send to Your Vendor

From the QuickBooks homepage, click on the Plus sign, then on Purchase Order.

Complete your purchase order, then click on “Save and send” to save the order and send it to your vendor.

Upon Receiving Your Order, Copy the Information From the Purchase Order to Create a Bill
Find the purchase order you previously created for your inventory, and click on the arrow beside the “Send” button.

A new menu will drop down. Choose Copy to bill.

A new bill will be generated using the information from the purchase order. When you’re ready to save and send your bill, click on Save and send.